Practice Administrator
Practice Administrator for our Practice Team in Birmingham (M/F/D)
Are you looking to join a fast growing company based in Birmingham's Business District? We are a leading firm of accountants based in Birmingham operating across the UK. We are looking to recruit dynamic, ambitious individuals with a passion and drive for your chosen career who can broaden our scope and expertise.
Typical tasks and activities:
- General Administration and facilities support to the Practice Team & Managing Directors
- Answering incoming telephone calls and re-directing to the appropriate partner or employee
- Sorting, logging and distribution of incoming and processing of outgoing mail
- Booking of couriers
- Greeting clients, suppliers, deliveries & maintenance personnel
- Direct contact with suppliers and maintenance/Reception 158 Edmund Street
- Ensuring Reception area and offices are always tidy and professional looking
- Ensuring that the necessary catering and presentational facilities are provided for room bookings and ensuring meeting room(s) are cleared after use
- Raising Sales Invoices to clients and dealing with subsequent queries
- Management & up-keep of Invoicing System
- Client Contract Management: Preparation of Proposals, Engagement Letters, Disengagement Letters, and other client acceptance documents. Dealing with related queries from colleagues and clients
- Compliance Documentation preparation for Compliance Manager
- Collision Check (Conflict of Interest checks COI) & related queries
- Client Data up-keep/care: Ongoing maintenance of Client Master Data Requirements
- Binding of accounts/documents
- Management and administration of file archiving and retrieval services
- Booking travel & accommodation
- Diary management of Car Park and Boardroom
- Management of Conference Calls with Microsoft Teams (when required)
- Stationary supplies anticipation and ordering
- Office Printer support & liaising with maintenance
- Land Registry Search (upon request)
- Petty cash & Company Credit Card management in assistance with Finance Team
Level of Experience required
- Minimum of 2 years admin experience, in a similar role
- Friendly, flexible attitude and pro-active approach to work
- Excellent telephone manner
- Excellent attention to detail both in numeracy and literacy
- Organisational ability
- Prioritisation skills and ability to manage own workload.
- Capable of working to tight deadlines / Ability to work under pressure.
- Team player - Confidence to deal with colleagues and clients a like
- Strong communication skills, written and spoken
- Computer literate with a good understanding of Microsoft Packages (word, excel, outlook)
YOUR BENEFITS
- We offer a generous holiday allowance, structured onboarding, pension scheme operated via salary sacrifice,
- Membership of Westfield Health Cash Plan Scheme
- Smart/flexible working to support work/life balance
- Free tea coffee and soft drinks, dress for diary policy and dress down Friday
- Fully expensed Christmas party and Summer social.
IF YOU HAVE ANY QUESTIONS, PLEASE DO NOT HESITATE TO CONTACT ME PERSONALLY
Janet Farren | +44 121 227 8950 | roedl.de/GreatBritain | Job-ID 7502